Department Controlled Vehicles
Department controlled vehicles are those directly under the control of
the using department, not Fleet Services. Generally, department controlled
vehicles are specialized vehicles such as mobile clinics or fire apparatus.
They may be purchased and controlled by a single department only if such
vehicles are not available through Fleet Services and with prior written
approval of the Fleet Services Director. Other unique requirements
may also qualify a vehicle to be department controlled and are evaluated
on a case by case basis. Contact Fleet Services for additional assistance
- Departmentally controlled vehicles must be maintained, inspected,
and managed by the department.
Departments are responsible for assuring that vehicles and
trailers in their care and custody conform to appropriate State
and Federal requirements and that individuals operating them are
properly trained and licensed. Guidelines for operation and
maintenance of these vehicles are available from Fleet Services.
These vehicles are subject to an annual inspection that includes
an emissions inspection as required by State law.
Departments are also responsible for assuring that boats and
associated safety equipment under departmental control conform to
applicable State and Federal requirements and that operators are
properly trained and licensed. Information on boat maintenance and
safety is available from the Office of Environmental Health & Safety.
Departmentally controlled vehicles are covered on liability insurance
if they are registered by Fleet Services. Departments are responsible
for requesting liability insurance coverage for trailers and boats if
necessary and for requesting physical damage insurance for all vehicles,
boats, and trailers if needed.
Departments will be charged a monthly fee to cover the cost of
liability insurance, parking (if the vehicle is housed on campus), and
an administrative fee to monitor, track, and report the annual
Travel and Transportation in University Owned Vehicles,
see Policy and Procedures Manual, Chapter 300,
Acquisition and Disposition of University Vehicles
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