Assigned Vehicle Rates

Does your department need a vehicle for a program or operations that will continue indefinitely? If so, your department may qualify to have a vehicle permanently assigned. A vehicle that is permanently assigned to a department is considered as being "leased" to the department. Generally, the criteria for assigning a vehicle to a department is based on continuous need over time to have a vehicle available in order to complete the mission of the department. Because of the long term nature of assigned vehicles, the "lease rate" is less than the daily rental rate for a comparable vehicle. See the FAQs-Assigned Vehicles for additional information.

Assigned (Leased) Vehicle Rates

For additional information call 530-752-5023.

Lease Rates (Cars, Vans, and Trucks): 530-752-5023
Type of Vehicle Assigned Vehicles
Long-term Assignments[1]
Per Month
Per Month
Total Assigned
Monthly Cost
Sedans $471.00 $43.00 $514.00
Electric GEM $370.00 $34.41 $404.41
Electric Miles $370.00 $34.41 $404.41
Vans - 7 psgr $419.00 $43.00 $462.00
Vans - 8 psgr $419.00 $43.00 $462.00
Vans - 12 psgr $419.00 $64.59 $483.59
Vans - Mini Cargo Van $419.00 $43.00 $462.00
Vans - Standard Cargo $419.00 $43.00 $462.00
2 wd Hybrid SUV $430.00 $43.00 $473.00
4x4 SUV $541.00 $43.00 $584.00
1/2 Ton Pickup $367.00 $43.00 $410.00
3/4 Ton Pickup $415.00 $43.00 $458.00
Rate effective 1-Aug-16 1-Aug-16  

[1] Long-Term Assignments are for one year or more. Fuel and insurance are billed as pass through charges. The fuel charge is based on actual fuel pumped. The insurance charge is based on premiums from UC Office of the President. Parking will appear as a separate charge on your ledger from TAPS.
[2] Automobile insurance charges are a pass-through cost from Risk Management based on premiums from UC Office of the President.

Procedure to Obtain an Assigned Vehicle

The requesting department must complete and submit to Fleet Services an Assigned Vehicle Request Form (XLS) (PDF) Fleet Services will review the application and assess the need and availability of vehicles and if criteria is met, assign a vehicle.

Department' Responsibilities

Departments having assigned vehicles must

  • Maintain records to document vehicle use; retain records one year for audit purposes.
  • Off-campus departments should report odometer mileage to Fleet Services dispatch by 25th of each month for maintenance scheduling purposes.
  • Deliver vehicle to Fleet Services shop for regular maintenance and repairs as needed.
  • Notify Risk Management and Fleet Services of any damage incident and complete Accident Report Form (PDF) according to procedure in Section 370-25. (Also see Risk Management.)
  • Verify that each driver possesses a valid driver's license. (See Policies and Procedures Section 380-20.)

Have Questions?

If you would like additional information about UCD's Fleet Services vehicle rental and lease program available to UC Davis faculty, staff or departments, call 530-752-5023 or send an email to e-mail not available (is JavaScript disabled?).